Graduation Preparation
Commencement Ceremony
Degrees are conferred twice a year:
In January, for students who complete requirements in the Fall or Summer semesters, and
in May for students who complete requirements in the Spring semester.
There is one Graduate Commencement Ceremony for both January and May Masters and PhD conferees.
It is usually held outdoors on the last Thursday in May from 4PM to 6PM.
For more information about Commencement Ceremony events contact the
Office of Student Life.
Undergraduates should note the Participation Policy.
Graduation Requirements
For students who expect to complete degree or certificate program requirements, the following requirements must be met:
Application for Candidacy
An
Application for Candidacy (AC)
must be completed, approved and signed by your Academic Advisor;
and submitted to The Registrar's Office. Submission dates are by October 1st for undergraduates completing in the Fall or Spring, by November 1st for graduate students completing in the Fall,
or April 1st for graduate students completing in the Spring.
A late fee will be charged for Applications for Candidacy received after the appropriate due date.
Once your AC is signed by your advisor, you may mail or fax it to the Registrar's Office at 201-216-8030.
You may verify receipt and status of your Application for Candidacy on
Web for Students login to your account, then link to "Student Sertvices" and to "Graduation Checkout."
Submission of the AC is your notice to Stevens that you are ready to graduate.
The Office of the Registrar will review this document and
inform you of any issues that may affect your ability to graduate.
Graduation Fee
A graduation fee
must be paid when the Application for Candidacy is submitted. There is a Bachelor graduation fee, a Master's Ph.D. graduation fee and a Graduate Certificate fee.
However, if you expect to receive a Bachelor's and/or Master's degree and/or Graduate Certificate, then only a Undergraduate fee is due.
If you expect to receive a Master's or Ph.D. degree, and a Graduate Certificate then only the Graduate fee is due.
Please make checks payable to Stevens Institute of Technology and mail your payment to the Student Service Center (indicate it is a Graduation Fee).
Alternatively, you may fax the Credit Card Authorization form to the Student Service Center at 201-216-8050.
Master’s Thesis Requirements
A thesis is not required for most programs however, if you are submitting a Master's Thesis the following requirements must be met:
Specifications for thesis writing are available from the S.C. Williams Library, or 201-216-5415.
Approval of the thesis is required from your Academic Advisor and a second reader. Please talk to your Academic Advisor about specific departmental regulations.
An approved original and two (2) copies of teh thesis, a Microfilm Release Form (available from the Library Special Collections, 201-216-5415) and
a Binding Fee
are due in the Library by the specified date in the Academic Calendar.
Engineer Project Requirements
If you are submitting a Degree of Engineer Project the following requirements must be met:
A design project carrying from 8 to 15 credits is required.
Specifications for project report writing are available from the S.C. Williams Library, or 201-216-5415.
Specific departmental requirements should be discussed with your Academic Advisor.
An approved original and two (2) copies of the project report, a Microfilm Release Form (available from the Library Special Collections, 201-216-5415) and
a Binding Fee
are due in the Library by the specified date in the Academic Calendar.
Ph.D. Dissertation Requirements
If you are submitting a Ph.D. Dissertation, the following requirements must be met:
Specifications for dissertation writing are available from the S.C. Williams Library, or 201-216-5415.
Public defense of the dissertation is required by the Last Day of Class for the semester. Check the Academic Calendar for the exact date.
An approved abstract of the thesis and the date, time and place of the defense must be submitted to the Registrar's Office ten business days prior to the actual defense.
An approved original and two (2) copies of the dissertation, a Microfilm Release Form, UMI Publication Agreement form, and Survey form are available in the Library Special Collections, 201-216-5415.
Both a Binding Fee
and a Microfilming Fee
are due in the Library by the specified date in the Academic Calendar.
It is suggested that you pick up a copy of the UMI Publications Agreement form and Survey form from the library ahead of time
as it will take some time to understand and complete these forms.
Bring a copy of your Dissertation Report to your Ph.D. defense. Have your Advisory Committee sign the report when you successfully pass your defense.
The signed Dissertation Report is due to the Registrar's Office by the specified date in the Academic Calendar.
Diplomas
Diplomas for those who complete their degree in December will be mailed to the home address on record in February.
Diplomas for those who complete their degree in May will be handled as follows:
Bachelor candidates attending the Undergraduate Ceremony will receive their diplomas at the ceremony.
Ph.D candidates attending the Graduate Ceremony will receive their diploma at the ceremony.
Master's candidates attending the Graduate Ceremony will have their diplomas mailed to to the home address on record in June.
Those not attending will have their diplomas mailed to the home address on record in June.
Graduate Certificates
Graduate Certificates for those who complete their degree in December will be mailed to the home address on record in February.
Graduate Certificates for those who complete their degree in May will be mailed to the home address on record in June.
Transcripts
If you need official or unofficial copies of your transcripts, you may come to the Student Service Center (Howe Center Building Lobby) to complete a Transcript Request Form.
If you are unable to come into the office, you must send a written request, with your signature.
Electronic transcript requests are not accepted.
Download the Transcript Request Form.
The transcript will be stamped "Unofficial Student Copy" unless you specify that it be placed in a sealed envelope.
There is no fee for the transcript.
Please include:
your complete name (include previous names if applicable)
your Student Identification Number
dates of attendance
degree(s) received and date(s) awarded
the names and addresses to whom you want your transcript sent
your current address and daytime phone to contact you if necessary
International Student Family Visa Documentation
If you need documentation of your graduation for your family to apply for a visa to attend the ceremony, the International Student and Scholar Services office can provide a letter.
Contact the International Student and Scholar Services office at 201-216-5189 or e-mail Jennifer Marsalis at Jennifer.Marsalis@stevens.edu.
Requests for invitations should be directed to the Office of Student Life.
Commencement Souvenirs and Mementos
The Stevens Campus Store is open on Commencement Day with souvenirs and mementos of Stevens. Also available are frames for your diploma and graduate school rings.
For more information you may contact the Manager of the Stevens Campus Store, Ms. Teresa Tridente at 201-216-5176 or email her at Teresa.Tridente@stevens.edu.
Alumni Association
Please forward the Alumni Association your permanent address or your address you'll be at after the commencement and your e-mail address
via their Web page or email.
Letter of Completion
If you must have a letter of completion prior to the Commencement Ceremony, you may request (in writing) a letter of completion once you have completed all the requirements needed for the degree.
The requirements include your Application for Candidacy, signed by you and your advisor and the Graduation Fee.
Please include in your request where you want the letter sent and allow one week for the letter to be produced and mailed.
You may mail, fax, e-mail or hand deliver your request to the Registrar's office.
Contacts
Requirements, Application for Candidacy, Transcripts, Letter of Completion
Registrar's Office
Phone: 201-216-5210
e-mail: registrar@stevens.edu
Commencement Ceremony
Office of Student
Phone: 201-216-5699
e-mail: graduation@stevens.edu
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